Job Market - Open Position

Summary
Oversees the administrative staff and administrative functions, and may fill in for vacant administrative staff roles from time to time.

Functions and Responsibilities

• Acquires and maintains familiarity with applicable firm policies and procedures.
• Supervises and evaluates the performance of all administrative staff.
• Provides formal training and informal feedback and coaching to administrative staff.
• When necessary, answers telephones and coordinates conference calls quickly and efficiently, using a multi-line telephone system.
• When necessary, receives and transmits telephone, fax, and email messages accurately and promptly, using the telephone system, fax machine, copy machine, and personal computer.
• When necessary, files library materials, workpapers, and correspondence.
• When necessary, assembles client tax returns.
• Maintains cash records, accounts receivable, and accounts payable ledgers.
• Proofreads reports and correspondence.
• Maintains employee files, insurance records, CPE records, staff independence confirmations, and other essential firm records.
• Processes the firm’s payroll accurately and in a timely fashion, and reviews, approves and processes staff expense reimbursements.
• Acts as the primary administrator for the firm’s benefit programs and plans, including its
  401(k) plan and employee insurance programs.
• Prepares and files the firm’s sales tax return accurately and in a timely fashion.
• Creates and distributes certain operating reports to appropriate professional staff members.
• Oversees the maintenance of office equipment, such as computers, printers and copiers.
• Acts as the primary point of contact for the firm’s IT service providers, coordinating IT
  hardware and software projects, updates, issues and maintenance.
• Oversees the billing process, updating and posting time entry records and reviewing invoices.
• Oversees the maintenance of client billing system data.
• Oversees the maintenance of client engagement binders and other client engagement data.
• Performs various other duties as assigned from time to time.

Prerequisites

• Prior experience in an administrative leadership role, preferably within a professional services firm, such as accounting, law, or consulting.
• Prior experience managing office operations, facilities maintenance, and administrative staff.
• Possesses the ability to perform several tasks concurrently with ease and professionalism.
• Familiar and experienced with general office equipment and the Microsoft Word, Excel, and aspects of other firm software applications.

Who We Are

We are a 25 person accounting firm located in North Dallas. We offer auditing, accounting, and tax services to a wide array of industries.

What We Offer

• Comprehensive compensation and benefits package.
• Employee health insurance at no cost to the employee.
• Automatic 3% contribution to 401(k).
• Flexible working arrangements. We allow administrative staff to work a hybrid schedule (working from home 2 days a week) outside of the peak Spring busy season. 
• Our office is closed Friday afternoons from May - December.
• We offer an optional 4-day work week from Memorial Day through Labor Day.