Job Description:
Company Overview:
Established in 1990, Prado & Renteria has grown to become the largest Hispanic-owned CPA firm in Illinois. The firm serves various clients through its specialized practice areas: government, corporations, private companies, and nonprofit organizations. In addition, we are comprised of professionals with experience in audit and management consulting services.
Job Summary:
Prado & Renteria CPAs, Prof. Corp., is currently interviewing Firm Administrators to join our office. The Firm Administrator is a leadership position responsible for overseeing the strategic, operational, and administrative functions of the firm.
Key Responsibilities:
Strategic Planning
- Coordinate strategic planning meetings, including scheduling and preparing agendas for Partners
Leadership
- Works with the partner group to review and commit to the products and services that will serve as the firm’s core and specialty services
- Ensures timely communication of firm decisions to the appropriate staff.
Sales
- Manages assigned personnel to ensure maintenance of the firm’s sales pipeline, helping in closing engagements as needed.
Human Resources
- Provide strategic leadership and direction to the Human Resources Director, ensuring alignment with the firm’s goals and objectives
- Collaborate with Human Resources Director to develop and implement HR policies and procedures that comply with legal requirements and support the firm’s culture and values.
- Oversee the HR budget, ensuring resources are allocated effectively and efficiently.
- Support the Human Resources Director in managing employee relations and addressing concerns.
Risk Management
- Establish and uphold physical security measures for the firm and its premises
- Renews the firm’s insurance policies
- Implements and maintains a firm-wide disaster recovery plan
- Implements and maintains client acceptance procedures.
- Ensures the firm is compliant and protected against risk, including managing the firm’s insurance and legal interfaces as needed.
Information Technology
- Develops and oversees the implementation of an annual IT strategic plan for the firm
- Ensures backups are maintained in accordance with the policies set by the IT department
- Coordinate outside vendors to provide hardware, network, and software support
- Manages software and training manual requirements
- Works with Audit Manager to input to the IT and communication needs, including projecting needs for growth of the firm.
- Inputs to the IT strategic plan with the Audit Manager on an annual basis and obtains approval from the Executive Committee.
- Ensures that the firm’s commitment to advanced technology is maintained
- Evaluate the firm's technology infrastructure and requirements on a quarterly, biannual, and annual basis, ensuring that all systems meet operational needs.
Office Operations
- Oversee the development, implementation, and enforcement of the firm’s record retention policy.
- Ensure the effectiveness of the front desk operations, ensuring a welcoming and efficient experience for clients and visitors
Administration
- Coordinate and lead administrative staff meetings on a regular basis
- Facilities and Maintenance
- Supervise and maintain the integrity, appearance, and overall functionality of the office space and facility.
- Ensure to maintain libraries and reference materials, ensuring they are organized and accessible (physical and electronic resources).
- Oversee office maintenance, repairs, and cleanliness.
- Ensure the effectiveness of office operations, including maintaining the firm's software updates.
- Oversee the purchasing of office furniture, accessories, kitchen supplies, and office supplies.
- Oversee the research and recommend purchasing, leasing, or renting necessary office equipment, computers, and software.
- Manage vendor relationships associated with office operations.
- Ensure effectiveness and improve client and office work physical and electronic files
Job Requirements
Education
- Bachelor's (Required)
Experience
- Minimum of 5 years of experience in an administrative leadership role, preferably within a professional services firm, such as accounting, law, or consulting.
- Prior experience managing office operations, facilities maintenance, and administrative staff.
Skills and Competencies:
- Leadership & Communication skills with the ability to work collaboratively with partners and staff at all levels.
- Strong analytical skills with the ability to coordinate and execute strategic initiatives that align with the firm’s goals.
- Strong organizational skills to oversee the office’s physical and operational needs, from office space maintenance to managing vendors and supplies.
- High level of professionalism, confidentiality, and integrity.
- Adaptability to change and a proactive approach to continuous improvement.
What We Offer:
We provide a comprehensive compensation and benefits package, along with opportunities for growth and career advancement within the firm. Additionally, we have a 90-day introductory period during which we will assess if we’re the right fit for each other. During this time, our Director of Diversity, Equity, and Inclusion will support your professional development, particularly in strengthening your technical skills.